5 better alternatives to “i hope this email finds you well”

Anyone who gets a lot of tin nhắn is familiar with the classic “I hope you’re doing well” và its related family of phrases. It’s the email equivalent of small talk. And lượt thích small talk, this phrase can get a little repetitive sầu if you find yourself relying on it too often.

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As an entrepreneur, editor, & lăng xê professional, I estimate that I’ve sầu sent at least 73,000 business emails over the past twenty years. (A rather conservative estimate, at that.) I’ve sầu seen many an “I hope you’re doing well” cross my inbox. I’ve sent a few, too (we all vì, from time khổng lồ time!). Here are my five favorite alternatives lớn the ubiquitous greeting.

1 Nothing at all

The gmail ứng dụng Boomerang conducted a data study and found that emails between seventy-five sầu & one hundred words in length had the best response rates. Although the response rate diminished slowly after that, talk to lớn any busy person & they’ll tell you they prefer emails that are brief and get straight khổng lồ the point. Show that you value the recipient’s time by getting down khổng lồ business right from the start.

2 Something personal

In my work as an editor, I’ve sầu had people follow me on Twitter or Facebook, commenting on & sharing every article I publish. And, just when I think I’ve somehow earned a bạn, I’ll get a letter from them asking me lớn accept a guest blog post or vì some sort of cross-promotional content swap. I have khổng lồ admit, I admire their dedication khổng lồ getting to lớn know me, even if it comes with an ulterior motive sầu. And if they pitch something that reflects the knowledge they’ve sầu gained about my style & the topics I care about, it’s more likely lớn be something I can use.

If you’re writing a high-stakes gmail that needs khổng lồ get results, it never hurts lớn bởi vì your homework. You don’t have to lớn stalk someone on social truyền thông media, but doing a little retìm kiếm can go a long way. Include a sentence or two at the opening of your gmail khổng lồ show you’re familiar with the recipient’s work, lượt thích this:


I read your article about in last week. You hit the nail on the head when you said . . .

There are a couple of caveats here. First, don’t use a personalized opener unless it actually relates lớn the topic you’re writing about. It would be awkward lớn congratulate someone on the publication of their recent novel if you were writing lớn offer them a khuyến mãi on life insurance. (Unless maybe they write murder mysteries. There may be a hook there.) And also, don’t make your message too personal. Saying you read an article is one thing, but mentioning the beach vacation photos you saw on Instagram will come off as creepy.

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3 “I know you’re swamped, so I’ll be brief.”

I love this opener. It, và the number of paragraphs in the email I see before me, tells me that the sender values my time & made an effort khổng lồ keep things short and sweet.

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There’s just one rule with this opener—if you’re going lớn use it, you’d better actually be brief. Don’t promise to keep it brief & then go on for paragraph after paragraph. The sender may wonder whether you actually know the definition of brief.

4 “We met at ______.”

If you’ve sầu met the recipient before, it never hurts to lớn say so. Perhaps you connected briefly at a conference. Even if the recipient seems unlikely khổng lồ remember, the fact that you did remember goes a long way toward establishing a rapport.

Once again, this approach works best if your previous meeting is relevant lớn the topic at h&. If you met at a conference & exchanged words about sale strategies, and you’re emailing now to ask the recipient to review your new tiện ích for marketers, you’re connecting the right dots. That won’t be the case, however, if you’ve only bumped inlớn each other in a coffee shop and exchanged some small talk about the weather.

5 A bit of small talk

If you really think a small talk opener fits your audience best, give sầu it a whirl. But if you’re looking for an alternative sầu to lớn “I hope all is well,” or “I hope you’re doing well,” consider something a little more personal:


How are things in New York? I hope you’re keeping cool during the heat wave sầu.

The more familiar you are with the recipient, even if you know each other only through email exchanges, the better this works.

In my opinion, the most important rule of tin nhắn communication is this: don’t force it. If you’re trying too hard to lớn be personable or clever, your recipient will almost always see through your attempts. When I write an email, even if it’s for a mass emailing campaign, I’m always thinking of my intended recipient and their persomãng cầu. I smile as I write (seriously, it’s a little creepy) & write as though I’m having a face-to-face conversation with them.